Privacy

Privacy Policy

BRIEFING is a service of prettylogic multimedia GMBH, whose registered address is Eggerthgasse 9, 1060 Vienna (“prettylogic”). At prettylogic we believe your privacy is a human right and we are committed to safeguarding your privacy and personal data according to applicable data protection regulations.

Therefore prettylogic as data controller is responsible for processing personal data needed for your registration for our services and the administration of our contractual relationship pursuant to GDPR (EU’s General Data Protection Regulation) or other data protection laws applicable in the member states of the European Union.

If you have any questions or concerns about privacy, please contact us on ) before you agree to the use of personal information/data by accepting this Privacy Policy and our Terms and Conditions by registering for the BRIEFING services.

Regarding sensitive information or personal data entered by users within briefs they create or work on, we merely process such data and act therefore as a data processor. We encourage you not to enter personal data of any kind within the briefs you create unless you are authorised to do so. For the conclusion of a data processing agreement and for general questions about our services, please contact us at (LINK EMAIL ADDRESS).

This Privacy Policy (“Policy”) explains how we collect, store and use the information you share via BRIEFING. In this Policy references to “Prettylogic”, “We,” “Us” or “Our” mean prettylogic GMBH, Eggerthgasse 9, Top 2, 1060 Wien.

This Policy shall give you guidance on Our use of information or personal data collected by Us or provided by you when using BRIEFING. The use of information collected through BRIEFING is limited to purposes described within this policy or otherwise referred to by specific data regulation provisions that allow a use or a processing of such information or personal data.

The goal of Our Privacy Policy is to inform you and put you in control of the information and data you share with Us through BRIEFING.

We respect and value the privacy of everyone who uses BRIEFING, wherever you reside.

We only collect, store and use your information to make the most of your BRIEFING experience, and for Us to optimise and continuously improve our service and our user’s BRIEFING experience. We try to do so in compliance with your consent and rights, as well as Our obligations and legitimate interest under relevant privacy laws.

We motivate you to read this Privacy Policy and ensure that you understand and are comfortable with it. If you have any concerns or questions, please don’t hesitate to contact us.

If you provide us with personal information for registration to our Service or in the course of using our Service, you consent to the use and processing of that information. The purpose of processing this data is that we need and use this data for the management of our contractual relations, for the provision of our service and also its continuous improvement.

Also note that BRIEFING integrates external services and allows you to export your briefs and information or data contained in your briefs, to external platforms. The Privacy Policy of BRIEFING neither applies to the way in which these external services or third-party platforms define personal information or data, nor in the way they handle information or data. We recommend you review external service’s or third-party's privacy policies (or you already did so when using or registering for the third-party platform) before you share information or other data with these external services.  

We understand that you would like to know what data is collected, stored and used by Us and for what purpose we process such data.

Information We collect from you through BRIEFING

If you access the BRIEFING website, data is automatically collected by your browser. This information contains data regarding

• The timestamp of your server request (date and time)
• The type and version of your browser
• Your browser settings (i.e. language)
• The operating system of your device
• The website you came from
• The website you go to
• The IP address of your device

This information is stored automatically in our web server log files.

We have a legitimate interest in processing the information provided by your browser in order to ensure the functionality of the website and our services and to handle our contractual relations. Temporary storage of log files allows us to improve the attractiveness, content and usability of our website and services.

To allow access to the website and operate it properly it is mandatory to collect and store the aforementioned data. As a result, you do not have the right to object processing.

Our goal is to only collect data required for:

• You to make the most of your BRIEFING experience
• Us to optimise and continuously improve your BRIEFING experience

Additionally to the aforementioned automatically collected data, we collect, store and process the following information/data if such data has been or is provided by you or any additional user(s) for the purpose of registering to our services as well as using our service after your successful registration:

• Your personal information (e.g. your name, your email-address, your password, your company, your position) submitted during the creation of your personal account, including your transaction information (“Account Information”)
• The personal information of any additional user(s) (e.g. names, email-addresses, positions, companies) you add to your account (“Account Information”)
• The information entered by you as part of using BRIEFING (“Project Data”)
• Other information you share with Us, for example, any communication between you and Us.

The purpose for collecting, storing and processing personal or non-personal information/data is to grant you and other users (added to your account) access to our services as well as to handle our contractual relationship with you.

Additionally we constantly try to improve and develop our services and its functionality which might include analysing the way how you interact with and make use of our service. We might therefore take insight into anonymized User Information only for the purpose of improving and developing our service, handling of our contractual relationship or pursuing legitimate interests. We process names, positions, company names, email-addresses and passwords in order to perform and handle the contract of use. IP addresses might also be processed in accordance with our legitimate interests to match IP addresses with IP addresses that might have misused our service in the past for fraud prevention purposes. 

Please note that the creation of an account is a prerequisite for signing up for and using a paid subscription to our services. Creating an account does not oblige you to purchase a paid subscription. If you decide to not sign up for a paid subscription after creating an account, your account remains available and you can use it. You can apply for a deletion of your account at any time by sending an email with your request to us.

If, after registering at BRIEFING, you sign up for our paid services, additionally the following personal data will be collected and processed for the purposes of concluding and fulfilling the contract with you:

• First name, surname, and where applicable, company name and position
• Address
• Payment details
• Tax numbers (where applicable)
• Selected subscription option
• Possibly other, additional data you provided during the registration process.

In order to process payments, we forward payment data to our authorised payment service provider Stripe Payments Europe Ltd., Block 4, Harcourt Centre, Harcourt Road, Dublin 2, Ireland. Where necessary, Stripe will transfer the data to Stripe, Inc., located in the USA. Further information on data protection at Stripe and compliance with GDPR can be found here. We have concluded a data processing agreement with Stripe, which allows Stripe to process the data solely in accordance with our instructions and not for its own purposes.

In addition to the aforementioned data, we might process further (usage-)data relevant for the provision and billing of our service, such as a registration ID, the date and time of concluding the registration, the billing period, successful or unsuccessful payment processing, log-ins, upgrades, downgrades or similar. The processing and storage of the aforementioned data is necessary for the conclusion of the contract as well as its performance.

If you yourself are not a party to a cost-bearing contract with us, but the BRIEFING service is provided to you, e.g. by your employer or an organisation to which you belong to or you collaborate with, the processing of aforementioned information or data might be necessary for the performance or handling of existing contractual relationships with our customers, i.e. your employer, your collaborateur or the organisation you might somehow belong to.

We store the data for the duration of the contract term and subsequently, if applicable, for the duration of statutory retention periods, insofar as these provide for the retention of respective types of data. We delete your account including all connected data and information if you wish to do so after cancellation of your registration if no contract handling purpose or any other legitimate interest prevails. Otherwise, we might maintain your account so that it is available to you in the event of a renewed registration without you having to register again which might be in your as well as our legitimate interest.

When using our BRIEFING service, please only enter content and data needed for the briefs you are working on and that you wish to transfer to our servers. The transmission of your briefing data is necessary in order to provide and offer our service. We process briefing content you or your collaborators upload or change for the time of our contractual relationship and if such contractual relationship should end, for a limited period of time subject to contractual obligations, statutory retention periods or legitimate interests.

We encourage you not to enter personal data of any kind within the briefs you create and the briefs you have been granted access to for collaboration purposes. For all data and information you enter into our services, we assume that you are entitled to do so and that processing of such information and data does therefore not constitute a breach of law, a violation of individual rights or a breach of other obligations that might be applicable. Therefore every person entering personal data when using the BRIEFING service, guarantees to be entitled to do so in accordance with applicable data protection regulations.

Please note that regarding personal data and User information that you or your collaborateurs might enter into your briefs, we merely act as processor and the person entering such information is the person responsible for data protection and in charge of compliance with data protection provisions. For this purpose and in such cases, a separate contract for data processing might be necessary. In the absence of an individually agreed contract for processing, our standard contract for data processing will apply.         

You are not required to share any personal information with Us. Should you decide to not share information with us, you may not be able to use BRIEFING at all or to its fullest extent.

Cookies and other technologies

We use web cookies and beacons for BRIEFING to work as intended as well as for research and marketing purposes. This allows us to optimise your BRIEFING experience, including security and fraud prevention, as well as focusing our development efforts on features that may further enhance your BRIEFING experience.

We use the following web cookies and beacons:

Besides web cookies and web beacons, We may also use other technologies for BRIEFING for similar purposes. These third-party tools may collect data about user behaviour when interacting with emails sent by BRIEFING. For example, in e-mail communication you may receive there may be a URL (“Link”) included to one of our web pages. If you click on such a Link, you are redirected to one of our web pages via a separate web server belonging to our email marketing software (third party). You can prevent this by disabling tracking in your email-client.

In general, We treat the data and information you share with us via BRIEFING, or that are automatically collected via cookies and other technologies, as non-personal information. Personal information such as IP-address or similar denotations, however, are treated as personal information in accordance with relevant legislation.

You are, at any point in time, able to disable the use of cookies. Most modern web browsers offer the option to disable the use of cookies. Please check the privacy setting of your web browser or consult the browser's help files. Should you choose to disable the use of cookies some features of BRIEFING may not be available.

Your rights regarding the information you share with BRIEFING

We want to draw your attention to the following rights, your rights, with regard to the information you share with Us through BRIEFING:

• Access to your personal data stored with us
• Ability to correct your personal data, e.g. in case it is incorrect or incomplete
• Requesting to delete or stop processing your personal data (unless we have legitimate interest in processing or using such data)
• Receiving a copy of your personal data in a structured, commonly used, and machine-readable format
• Objecting to us processing your personal data (unless we have legitimate interest in processing such data)
• Opting-in and -out of email marketing via your email client or sending us an email
• Submitting a complaint to a data protection authority unless we did not find a satisfying solution for whatever data processing issue might occur

Our approach to email marketing

When you subscribe to BRIEFING or our newsletter we will inform you by email of product related news, for example new templates, features, etc. We may, on occasion, use this email for marketing purposes, for example special promotions, new services, etc. You can unsubscribe at any time of such email marketing. If you are a subscriber to BRIEFING please send us an email at privacy@briefing.works (as you are a subscriber to BRIEFING we strongly advise against unsubscribing). If you have subscribed to our newsletter, you can click the unsubscribe link in the newsletter. 

We do not sell or give away your data to third-parties. We do share your data with our partners for BRIEFING to function as intended. Please refer to the section ‘Distribution of information you share with us through BRIEFING.’

To exercise your rights, please contact us: privacy@briefing.works.

Storage of information you share with us through BRIEFING

The data you share with BRIEFING is securely stored on dedicated servers in a data centre in Vienna, Austria. We do not transfer your data unless such transfer is to be regarded as legitimate.

How We use the information you share with Us through BRIEFING

We use your information to:

• Offer, optimise and continuously improve the BRIEFING service
• Process your transactions on BRIEFING
• Communicate with you regarding BRIEFING
• Secure BRIEFING and to prevent fraud
• Comply with local and area legislations, for example, the Austrian Data Protection Act (DSG) and the EUs’ General Data Protection Regulation (GDPR)

In any case, where We require or desire to use your information for other purposes than described above, We are required to ask your explicit permission to do so.

We only use your personal information shared via BRIEFING when there is the legal ground to do so. Depending on the specific circumstances, We are only able to use your information:

• With your explicit permission
• When the processing of your information is required to offer Our service and to handle our contractual relations
• To protect your interests or that of others
• When legally required

We may also process your information when we believe this to be necessary to look after Our legitimate or justifiable interest or that of others. Should such an instance occur, We will take into account your rights, legitimate interest and expectations.

• Offer Our service. We collect the personal information required to offer Our service. This may also include information collected to optimise and continuously improve the BRIEFING service, or to solve any problems you may incur in using BRIEFING.
• Processing your transactions. In order to process your transactions, We must collect information for the processing to occur, for example, your name and payment information.
• For you to adapt your experience. You may have accessibility requirements in using BRIEFING that may require Us to use your information to meet your needs.
• To communicate with you. To respond to your communication, for Us to contact you regarding your account, transactions or requests for support. We may also use your information to communicate important events with you. Because of the nature of this communication, you are not able to opt-out of this communication.

You may have also opted-in to receive information on new developments and innovations, for example, new features, and marketing communication. You are able at any point in time to opt-out of such communication.

We may also at times request your feedback or endorsements. You are always able to deny or revoke consent if desired.

• Security and fraud prevention. To prevent data theft, and fraud, and ensure the safety of our users, staff and prettylogic. We may also check your account for illegal content.
• Use of personal information for personalisation. If you decide to personalise your BRIEFING service or communication when such an option is available, We will collect relevant information to enable the personalisation of your BRIEFING service or communication.
• Legally required. To comply with applicable legislation, for example for tax purposes.

How long We retain the information you share with Us through BRIEFING

We securely store and retain your information for a period of 12 months following the month during which you cancel your subscription. We do so for the purpose for which We originally collected it. You are at any time able to exercise your rights regarding your information.

Distribution of information you share with us through BRIEFING

We may share personal data or other relevant information provided by you with third-party partners and external service providers which we may integrate into our services for providing better or improved services or making it possible to share your BRIEFING content with other systems or platforms you may want to share information with.

In case you decide to use our services or to make use of any function within our services that interacts with third-party services, we redirect you to review the privacy policies or other relevant information provided by such integrated third-party services as the usage or processing of personal data and information by them might differ from how we process or use such data. 

The following list gives an overview of current external (third-party) services integrated in our services or used by us to provide or improve our services. Please note that we may at our sole discretion and at any time change or integrate other (external) services provided by third parties or otherwise somehow integrated or to be integrated into our services. You will be notified of such changes and we will request your consent in case such changes shall not be in our legitimate interest or shall require additional consent subject to the processing of personal data or other sensitive information.   

Stripe - We use a payment solution of Stripe Payments Europe Ltd., Block 4, Harcourt Centre, Harcourt Road, Dublin 2, Ireland (“Stripe”) to enable a payment infrastructure for BRIEFING. Stripe may transfer your Personal Data to countries other than your own country, including to the United States. We have concluded a data processing agreement with Stripe and Stripe only processes the data in accordance with our instructions and not for its own purposes. You can find more information about Stripe’s handling of personal data here (Privacy Policy). 

Asana - We offer the facility for you to connect your BRIEFING account with Asana Inc., 633 Folsom Street, Suite 100, San Francisco, CA 94107, United States(“Asana”) to enable you to export your briefs to Asana. Asana may transfer your Personal Data to countries other than your own country, including to the United States. We have concluded a data processing agreement with Asana and Asana only processes the data in accordance with our instructions and not for its own purposes. You can find more information about Asana’s handling of personal data here (Privacy Policy).

Atlassian Confluence - We offer the facility for you to connect your BRIEFING account with Atlassian Confluence, a product of Atlassian Corporation Plc., Level 6, 341 George Street, Sydney, NSW 2000, Australia, to enable you to export your briefs to Atlassian Confluence. Atlassian Confluence may transfer your Personal Data to countries other than your own country, including to the United States. We have concluded a data processing agreement with Atlassian Confluence and Atlassian Confluence only processes the data in accordance with our instructions and not for its own purposes. You can find more information about Atlassian Confluence’s handling of personal data here (Privacy Policy). 

Hotjar - We use a survey tool of Hotjar Ltd., Dragonara Business Centre, 5th Floor, Dragonara Road, Paceville St Julian's STJ 3141, Malta ("Hotjar"), on whose platform the surveys are stored. Hotjar uses different subcontractors, which are also partly located in third countries outside the EU. Therefore, in certain cases, there may be a transfer of your data to the USA. We have concluded a data processing agreement with Hotjar and Hotjar only processes the data in accordance with our instructions and not for its own purposes. You can find more information about Hotjar's handling of personal data here ( Privacy Policy).

Pipedrive - We use Pipedrive to ensure you receive relevant and timely communication and support. Privacy Policy.

International transfer of information you share with us through BRIEFING

In most cases, the information you share with BRIEFING is stored in the EU. The information you share with BRIEFING is stored in Vienna, Austria. We store your data in compliance with the EUs’ General Data Protection Regulation (GDPR).

In some limited cases, for example, when you export your briefs, the information you share with BRIEFING may be transferred outside of the EU by BRIEFING, for example when you export your briefs to Asana, Confluence or other collaboration platforms. These countries may have different data protection laws. We recommend you to review the privacy policy of our partners.

Children’s information

BRIEFING software is not directed at minors under 18, regardless of age, and We do not in any circumstance, knowingly, collect data from children. If you suspect or learn your child has shared data with us without your consent, please contact Us immediately at privacy@briefing.works. If We learn or are made aware that We may have collected data from children, we will take immediate steps to investigate and resolve such instances by deleting said data and terminating the account. 

If you are located in Brazil

This section only applies to Our processing of Personal Data under the Brazilian Lei Geral de Proteção de Dados (LGPD).

In addition to the rights described above, You also have the right to:

• Access your information processed by BRIEFING
• Unless restricted by law, request information about the public and private entities with which We have shared your information
• Oppose the processing carried out; and/or receive information about the possibility of not providing your consent and the consequences of such denial.

If You are a Brazilian resident or were in Brazil when your information was collected and would like to exercise any of your rights under the LGPD, please contact Us at privacy@briefing.works. We will process your request in accordance with the applicable laws.

Contact Us regarding Our Privacy Policy

Feel free to contact us at privacy@briefing.works with every question or concern you might have regarding Our Privacy Policy, the handling of personal information in the context of our contractual relationship or the provision of our services in general, before you agree to our use of personal information/data by accepting this Privacy Policy and our Terms and Conditions by registering for the BRIEFING services.